Plenty of events take place daily but what differentiates a memorable and successful event from a forgettable one is the quality of entertainment provided. Of course, catering and ambiance also play a huge role but what creates an everlasting impression is the presence of celebrities.
People are constantly in admiration of their favorite celebrities. Seeing them and witnessing their presence with our own eyes at a particular event will be memorable. In this blog, we are going to talk about how to book celebrities for a particular event. The event could be charities, other kinds of functions, etc. You also need to understand the booking process when you opt for an event.
Do not negotiate or go through the contract without doing your homework. You must ensure that you are picking the right celebrity who will match your event. If you want to make your event the most talked about in the city, you have landed on the right post because we will highlight the same.
There are a few things that often get overlooked when you are booking celebrities for an event. This is why we always ask our readers to go for a good celebrity booking agency. There are plenty of agencies out there in the market who can help you with booking influencers or celebrities. They have the right credentials and a solid network that will help you get in touch with your favorite celebrity in no time.
At first, go through their clientele to understand whether booking him or her will be apt for your industry or not. Different celebrities cater to different causes so this is another point that you should keep in your mind. Before contacting a celebrity booking agency, here are a few things you need to do.
Figure out your budget
One of the first things that you must do is sit down and figure out the budget. When you are organizing an event, you need to take care of various things such as food and drinks, decoration, furniture, booking the venue, etcetera. So keep all these in mind when you are figuring out the budget for hiring a celebrity for your event. Booking fees are generally not a part of public knowledge and while you might try a Google search, it is better to get in touch with an agency that can give you the right figures.
You need to figure out the rest of the expenditure and work so that you have an idea about how you are going to spend on everything else. Also, the price tag for booking celebrities is exclusive of other factors such as travel and hotel, food, etc. You also need to pay for additional equipment and other items that the entertainer or celebrity speaker requires.
Ensure that they are a good match
As mentioned earlier, it is important for you to figure out that the celebrity you are hiring is a good match for your company. It is suggested that you start well in advance so that you can book your favorite celebrity. You need to consider factors so that you do not end up with a celebrity that’s a terrible fit for your company. Do not opt for any celebrity out there just because you like them.
You will not want Tom Hanks to attend the event that you are hosting at a nightclub. Similarly, if your target audience is a tech-savvy young crowd, you will not hire someone who is above the age of 50 and doesn’t know anything about technology. This is common sense but many events go wrong because of this silly mistake.
You have to research well to understand whether the entertainer is a good fit for your company, venue, and event or not. Do your homework well so that you can make the most out of your booking. Figure out what you want them to do depending on the type of event, budget, etc.
You have to be very clear about what you want the celebrity to do. If he or she is a motivational speaker, they might come to give a speech. Similarly, you can hire stand-up comedians, artists, dancers, singers, actors or actresses, etc. If you want to save money, you might also hide him and her to just come for an appearance and some photo shoot.
However, if you want more interaction between the celebrity and your guests, you have to shed a hefty sum. You can consider hosting arrangements for him and her as well. Celebrity can also be the focus of everyone’s attention for the night if you have the budget to do the same. Also, it depends on what kind of event you are hosting.
Get to know the agency well
As mentioned earlier, you should get in touch with a celebrity booking agency. However, do not hire just any random agency out there. Go through their profile and make sure they have a solid portfolio. They must have prior experience in working with your industry as well. The agency will get in touch with their manager because talking to celebrities directly will not be the first step. They are busy and their managers take care of the dates and schedule.
Know how to reach out
Once you have identified the celebrity, the next step is to reach out to the agency you are thinking of hiring. The agency must have experience in working with him or her. You should be concise with your request and make sure you follow up with the agency. Send follow-up emails or call them directly if required. Also, let them know about your budget in detail and the additional perks that you will be providing.
The best part about booking agencies is that they will negotiate on your behalf. What you have to pay to the agency is pretty nominal compared to the price you’re paying for the celebrity. To get the work done smoothly, hiring a celebrity booking agency is the best thing that you can do.
To wrap up, do not waste your time trying to get in touch with celebrities through social media. It is a very silly thing. Instead, work with an agency that can help you get in touch with agencies that book entertainment for events. It should be a straightforward process. It is important for you to know your audience, get your budget right, and consider all the requirements before you talk to an agency.
